Terms of Service

Welcome to CrewSchedule Pro ("Application", "Service", "we", "us", or "our"). This Application is owned, operated, and provided exclusively by Apex Hospitality Holdings, LLC, a Texas Limited Liability Company ("Company", "Apex").

By creating an account, downloading, installing, accessing, or using this Application, you ("User", "Crew Member", "Pilot", or "Flight Attendant") agree to be legally bound by these Terms of Service ("Terms"), our Privacy Policy, and the End User License Agreement (EULA).

If you do not agree to all terms herein, you must immediately uninstall and cease all access to this Application. You represent and warrant that you are at least 18 years of age, hold valid commercial aviation credentials or active airline employment, and possess full legal capacity to enter into this contract.

CrewSchedule Pro is an independently developed auxiliary productivity, scheduling organizer, and digital logbook tool engineered for aviation professionals.

All trademarks, service marks, fleet designations (e.g., Embraer 170/175), base codes, and collective bargaining agreement references remain the exclusive property of their respective trademark holders. Reference to these entities is made strictly for identification, operational compatibility, and nominative fair use doctrine.

CrewSchedule Pro is an auxiliary advisory tool only. It NEVER replaces, modifies, or supersedes official airline Flight Releases, Dispatch Releases, Weight & Balance Manifests, Aircraft Maintenance Logs (AML), Flight Operations Manuals (FOM), Standard Operating Procedures (SOP), or Air Traffic Control (ATC) clearances.

The crew member assumes sole, non-delegable legal responsibility for verifying that all flight duty reporting, fuel reserves, aircraft airworthiness, and flight operations strictly comply with Federal Aviation Regulations (FARs) and company operating specifications.

Use of this Application does not relieve crew members of their independent obligation to adhere to their employer's attendance policies, reserve availability rules, and Flight Operations Manuals.

Apex Hospitality Holdings, LLC shall have zero liability for any employment disputes, missed flight check-ins, missed reserve callouts, scheduling disciplinary actions, company grievances, pay forfeitures, or employment terminations. Crew members must independently verify all reporting times through official airline channels.

All FAR Part 117 calculations—including Table A Flight Time, Table B Flight Duty Period (FDP), Table C Split Duty, 30-hour rest windows, 60-in-168 and 190-in-672 FDP limits, and 100-in-672 and 1000-in-365 flight hour limits—are algorithmic mathematical estimations.

Unexpected ground holds, diversions, rolling rest adjustments, and Window of Circadian Low (WOCL) duty periods may alter official legal limits. Crew members MUST verify official legality through authorized airline crew tracking systems before accepting flight duty assignments or extensions.

Compensation calculations, hourly pay projections, premium pay rates (1.5x / 2.0x), per diem allowances, cancellation pay, minimum daily guarantees, and 750 SIC Captain pay provisions are provided solely for personal financial planning and auditing purposes.

This Application is not an official airline payroll system. Final compensation is governed exclusively by official airline payroll records, collective bargaining agreements, and formal dispute settlement procedures.

The Application has two different trade features and they do not work the same way. Trade proposals, open time notes, and sequence offers you exchange with other crew members inside the Application are an informal peer-to-peer communication and coordination bulletin: they carry no scheduling effect, bind no one, and change nothing in your airline's records.

THE APPLICATION'S DECS AUTOMATION DOES SUBMIT LIVE TRANSACTIONS TO YOUR AIRLINE'S CREW SCHEDULING SYSTEM. When you confirm a trade, pickup, drop, proffer, or request form, the Application types that entry into the DECS session you signed in to on this device, acting at your direction and inside your own authenticated session. Where the host returns a RECAP screen the Application stops there and commits only after you approve it on that screen; entries that reach no RECAP take effect when the host accepts them. These are real transactions that can change your schedule, your pay, and your legality.

The Application does not guarantee crew scheduling approval, and its own report of an outcome is not proof of one. The DECS terminal's reply and your airline's official crew scheduling system (e.g., DECS/FOS) are the only records of what happened; verify every drop, trade, pickup, and open time transaction there before relying on it. Apex Hospitality Holdings, LLC is not liable for rejected trades, missed trade windows, or conflicting assignments.

In-app crew messaging is provided for informal, peer-to-peer operational coordination. IT MUST NEVER BE USED FOR IN-FLIGHT EMERGENCY COMMUNICATIONS, MAYDAY / PAN-PAN DISTRESS TRANSMISSIONS, OR FLIGHT SAFETY-CRITICAL NOTIFICATIONS.

Users are strictly prohibited from transmitting defamatory, harassing, obscene, or unlawful content. Apex Hospitality Holdings, LLC reserves the right to terminate access for abusive conduct.

You represent and warrant that you possess lawful, active credentials issued directly to you by your airline employer. Terminal automations — both the read-only screen capture and the live transactions described in Section 8 — run as a local client-side user agent on your device, operating at your direction and inside the session you signed in to yourself.

EMPLOYER ACCEPTABLE USE: this Application sends automated keystrokes to your employer's computer systems using your own credentials and session. Your employer's information technology, acceptable use, system access, and crew scheduling policies govern whether automated or third-party access to those systems is permitted, and they may restrict or prohibit it. It is your responsibility to confirm that this use is permitted for you before you use it; automated access your employer does not allow can result in discipline, loss of system access, or termination. Apex Hospitality Holdings, LLC has no agreement with any airline and cannot authorize this use on your behalf.

In compliance with the Computer Fraud and Abuse Act (18 U.S.C. § 1030), you agree not to access airline systems without authorization, attempt to access records of other employees, or place unauthorized denial-of-service burdens on airline network infrastructure.

Apex Hospitality Holdings, LLC reserves the absolute right to generate, compile, synthesize, analyze, model, and retain anonymized, de-identified, and aggregated statistical data derived from User operational activity, sequence pairing trends, open time pickup velocity, flight block-to-credit deltas, and scheduling patterns ('Aggregated Data').

ALL RIGHT, TITLE, AND INTEREST IN AND TO AGGREGATED DATA SHALL BELONG EXCLUSIVELY TO APEX HOSPITALITY HOLDINGS, LLC. Company may freely use, license, publish, commercialize, and leverage Aggregated Data for any lawful purpose, including product enhancement, machine learning optimization, algorithmic forecasting (e.g., Open Time Sniper predictive models and Reserve callout probabilities), operational benchmarking, and industry research, provided such data cannot be reasonably linked to any individual user or crew member.

CrewSchedule Pro has no biometric feature. It does not offer fingerprint or face unlock, contains no biometric code or library, and the Android build removes the USE_BIOMETRIC and USE_FINGERPRINT permissions so that no dependency can reintroduce them. If a biometric app lock is ever added, this section and the store data-safety declarations will be updated before it ships.

The optional GPS Flight Matcher matches device location against standard IATA/ICAO airport geofences to automate block out/in recording. It is OFF by default and is enabled only by the in-app Settings toggle, after the device permission prompt.

It collects fixes only while the Application is open on screen. There is no background location service, and the Android build declares no background-location permission, so nothing is recorded while the Application is closed or in the background. Legs flown with it closed are marked as unobserved rather than filled in.

Separately from the GPS Flight Matcher, the Briefing map draws your own-ship position and therefore takes a position fix while that screen is open, whether or not the matcher is enabled. That fix is used to draw the map and is kept on the device; it is not written to your logbook or uploaded.

Location data is processed on-device. WE DO NOT SELL, MONETIZE, OR TRANSMIT YOUR REAL-TIME GPS COORDINATES TO ADVERTISERS. You can turn the feature off at any time in Settings, or revoke location permission in the device's app settings.

Logbook calculations (OOOI timestamps, day/night time, instrument approaches, landings, cross-country, and PIC/SIC hours) are structured to conform with 14 CFR § 61.51 recording requirements.

The pilot logging the flight holds sole regulatory responsibility for the accuracy, authenticity, and legal certification of all logged records and electronic signatures.

CrewSchedule Pro is a paid subscription app, and the version you are using decides whether you are billed. Evaluation builds distributed for crew testing through TestFlight or Google Play internal testing are provided at no charge: no subscription is required and nothing in them will bill you. The subscription described in the rest of this Section applies to the public app store release.

The subscription. Access to the public release requires an active CrewSchedule Pro Monthly subscription at US $14.99 per month, sold as an auto-renewing subscription through the app store you installed from. There is no free version and no free trial.

Automatic renewal. The subscription renews automatically for a further one-month term at US $14.99 unless you cancel it at least 24 hours before the end of the current term. Payment is charged to your Apple ID or Google account when you confirm the purchase, and again within the 24 hours before each renewal.

How to cancel. Cancel at any time in your platform account settings: on iOS, Settings > [your name] > Subscriptions; on Android, Google Play > Menu > Subscriptions. Cancelling stops the next renewal. It does not shorten or refund the term you have already paid for, and your access continues until that term ends. Deleting the Application does NOT cancel a subscription.

Refunds. Apple and Google are the merchants of record for these purchases. Refunds are governed by their policies and must be requested from them. Apex Hospitality Holdings, LLC cannot issue, reverse, or compel a store refund.

Price changes. If the subscription price rises, the platform will notify you, and the new price will not be charged to your subscription until you have consented to it in the manner the platform requires. If you do not consent, the subscription ends at the close of the term already paid for.

If a subscription lapses. Ending a subscription does not delete your data. Whether or not you are subscribed, you can always sign in, read these documents, export your schedule and logbook, contact support, and delete your account. Scheduling, DECS automation, briefing and crew messaging features are unavailable until the subscription is renewed.

This waiver is presented as a separate, individually checked consent during account setup and on each legal update; it is not bundled with any other agreement.

Any dispute, controversy, or claim arising out of or relating to these Terms or the Application shall be settled through binding, individual arbitration administered by the American Arbitration Association (AAA) under its Commercial Arbitration Rules, conducted in Harris County or Nueces County, Texas.

These Terms shall be governed by and construed in accordance with the laws of the State of Texas and applicable United States Federal aviation laws, without giving effect to conflict of law principles. If any provision is held invalid, the remaining provisions shall remain in full force and effect.

Official notices regarding these Terms, account deletion requests, or compliance inquiries should be directed to: